Exhibitor FAQs

You can view our policy on accessibility on our Accessibility Page here.

You can view our policy on sustainability on our Sustainability Page here. 

Speciality & Fine Food Fair attracts professionals from across the food, drink & hospitality industry including:

• Farm shops
• Delicatessens
• Independent retailers
• High-end retailers
• Multiples
• Online retailers
• Food halls
• Meal kit delivery and hamper companies
• Independent and chain restaurants
• Hotels
• Travel companies
• Contract caterers
• Wholesalers and distributors
• Importers and exporters

All our visitors go through a rigorous vetting system once they register, to ensure only relevant, high quality visitors make it through our doors and to your stand.

Please refer to the Exhibition Timetable – Space Only contractors and Space Only sites can access the hall from: 

0800  –  1800hrs on Saturday 6 September 
0800 – 1800hrs on Sunday 7 September  
0800 – 2000hrs on Monday 8 September (please note that all stands must be complete by 1800hrs on Monday. Stand dressing only after this time)

Please refer to the Exhibition Timetable  – Shell Scheme stands on the Gallery level will be ready for exhibitors to begin their interior displays on Sunday 7 September, from 0800 – 1800hrs.  All other Shell Scheme exhibitors will have access to Olympia on Monday 8 September, from 0800-200hrs

Yes, all exhibitors and contractors bringing vehicles to Olympia that wish to unload/load onsite during build-up and breakdown must book a time slot via Voyage Control, if you do not do so you will be turned away upon your arrival. Once you have booked a time slot, you will receive a confirmation email with a vehicle pass to show to the traffic marshals upon arrival (digitally on your personal device or printed). 

No, please make sure you bring any equipment to site that you might require to help transport your displays/ goods to your stand. Alternatively, you can request a quote from our Official Lifting & Handling Contractor for assistance. 

This is entirely up to you, depending on how bright you want your stand to be and whether you want to spotlight specific products or displays. As guidance, our electrical contractor recommends a minimum of 2x spotlights for stands up to 18sqm. 

This depends on what equipment or devices that you need power for. Please make sure to check the wattage required to run each item. 

Listed below are examples of "typical" loadings for items plugged into socket outlets: 

500-watt sockets: PC computers, TV’s, video’s, spotlights to 500W, refrigerators 
1000-watt sockets: domestic filter coffee machines, lighting up to 1000W 
2000-watt sockets: kettles**, machinery up to 2000W 
3000-watt sockets: hired coffee machines, machinery 2000W to 3000W 

Note ** - these appliances are of varying power requirements dependent upon type or manufacturer. It is therefore essential that the reference tag or plate that is fitted to each appliance under law be read, the loading in watts or kW (kilo Watts = Watts x 1000) will be stated, and the appropriate size socket ordered. 

All exhibitors are required by law to complete a Risk Assessment (RA) for their participation at the show, whether that is setting up displays during build-up, your stand activities during the open period or the removal of products from displays during breakdown. The Exhibitor Risk Assessment only covers activities for which the exhibitor is directly responsible, it does not cover organiser, venue or contractor activities. Click here for a RA template. Please ensure you have a copy available on your stand for inspection. 

There are no storage facilities onsite for exhibitors, if you require storage for packing cases or other items during the open period of the show, please contact DSV. Alternatively, you can arrange for a storage room to be built on your stand, please contact Showlite for a quote. 

Please ensure someone from your company is onsite to receive and sign for deliveries, especially if you intend to use a courier to deliver goods. We are unable to sign for goods on your behalf. Deliveries must not be made to site before the first date of tenancy (Saturday 6 September at 0800hrs). If you are making deliveries during the open days of the exhibition, these can only be made between 0800 – 0900hrs, before the exhibition opens. 

Please refer to the Exhibition Timetable  – breakdown will commence at 1630hrs once all visitors have cleared the hall, Space Only exhibitors have until 2200hrs on Wednesday 10 September and 0800 – 1600hrs on Thursday 11 September to finish breaking down. All items, including any waste, must be removed by 1600hrs. 

Please refer to the Exhibition Timetable  – breakdown will commence at 1630hrs once all visitors have cleared the hall, please do not start to clear your stand until this time. Shell Scheme exhibitors have until 2200hrs on Wednesday 10 September to clear the stand. 

All stand/ promotional materials and waste must be taken away with you. Any waste left behind will be photographed and the disposal of it will be charged to the exhibitor. In addition, click here for our Sustainability & Waste Policy and advice.  

Please contact the Organisers for permission to have a drinks reception on your stand. If you wish to provide stand hospitality to visitor’s during the open period, catering should be ordered through Host, Olympia’s official caterer. If you would like to bring your own drinks to the venue, you will need to organise to pay the levied corkage fees through Host, please contact info@host-olympia.london for more information. 

Olympia provides free unsupported Visitor Wi-Fi throughout the exhibition halls. If you require a stronger connection, we recommend purchasing Wi-Fi or a wired connection from eForce. Click here to order internet services online. 

The order forms are found in the Optional Forms section of the Operations Zone. 

The exhibitor hub will go live in May so keep an eye out for your emails as your log in will be sent to the lead booker.

Under 'Exhibitor Profile' you will find the options to upload press releases, video content, brochures, whitepapers, and products, which will then show up on your exhibitor listing on the website.

Under 'Marketing Toolkit', go to 'Download Free Social Media Graphics' and you will find banners, email signatures and social posts. If you're sharing on social, please remember to tag us @specialityfair and use #SFFF25 so that we can engage with your posts.

Please contact Nicola on nicola.woods@montgomerygroup.com or call 02078863062 for opportunities to maximise your brand exposure.

Please contact Stavy on stavy.tedesco@montgomerygroup.com or call +44 (0)207 886 3103